Project details
When Covid-19 meant ERIC, the children’s bowel and bladder charity, couldn’t hold its successful Paediatric Care Conference, it asked E4H to recreate the live event as an eConference.
As experts in digital medical education working with charities, health organisations and the pharmaceutical industry, E4H was quick to identify the needs of organisations to take their events virtual. So when the team were approached by Jackie Fuidge, Learning and Development Manager at Eric they drew on their production and digital expertise, alongside their project management team to seamlessly move the ERIC eConference online, from a live all day meeting to an online full day meeting.
Working closely with the Jackie, E4H selected its most appropriate team to organise the eConference.
The brief
- Full day of learning: 8am to 5pm
- 15 speakers across 18 sessions
- 4 parallel breakouts with real time discussion and live Q&A
- Presentations, demonstrations and workshops
- Networking for peer to peer engagement
- 12 exhibitors and sponsors
- Up to 500 delegates
Delivering the event
With numerous speakers to co-ordinate and multiple streams running concurrently, the E4H team set about mapping the agenda for the most effective delivery. They concluded that a mix of pre-recorded and live sessions with a live Q&A for each presentation would enable the event to run smoothly and encourage audience engagement through the live Q&As for maximum learning opportunities.
E4H arranged and undertook pre-recording of relevant sessions and fully briefed all speakers on the platform and technical aspects of their involvement. The team delivered the event seamlessly with production support, vision mixing, troubleshooting and technical support. All presentations transferred to on-demand following their live broadcast and the platform remained on-demand for 2 weeks where delegates could also download the slides.
To ensure exhibitors received a clear return on their investment, they were allocated their own networking ‘tables’ with personalised content as well as a virtual exhibition stand to network with attendees and discuss their products and services. Exhibitors included pharmaceutical companies, and the E4H team supported them with all aspects of approval and compliance.
Chat, meeting and networking functionality offered attendees, speakers and exhibitors valuable networking opportunities including face-to-face video chat.
FEATURED SERVICES
Digital Expertise
Strategic Partnerships
Production Capability
Virtual Solutions
Omni-Channel Marketing and Communications
Professional Organisation Support
The results
Attendees
Attendance
Sessions
Speakers
I just wanted to say a huge thank you to you again for all the help and support with our eConference. Your organisation skills and your “can do” attitude gave me confidence right from the start that you would do everything you could to make the event a success and you more than delivered. In addition to this, you are an absolute pleasure to work with! Nothing was too much trouble for you and you looked after our exhibitors and speakers so well. I would also like to thank Katie who did a great job with the instruction sheets; they were so nicely presented. I know I didn’t meet any of your tech staff but can you thank them from me please; they did an amazing job with the recordings and the whole day ran so smoothly. We couldn’t have asked for anything more! We would definitely recommend E4H to others.
Jackie Fuidge
Learning and Development Manager, ERICThanks for a brilliant conference platform and all your organisation. All in all it was excellent and your team were professional and unflappable.